Current ENMAX employees are encouraged to apply through their internal Workday access.
Posted: March 27, 2026
Closing Date: April 10, 2026
Position Type: Permanent
Union: CUPE
Why ENMAX?
We are driven by our purpose of lighting the way to a brighter energy future, a future that includes a workplace where you’ll experience belonging and unlock possibilities. We offer meaningful opportunities, strong collaboration and a career aligned to what matters to you. We’re proud of who we are and the work we do to support our communities and customers who depend on us, because
at ENMAX, we’re lighting the way together.
The
Business Operations Coordinator provides operational, administrative, and communications support to the department’s senior leadership team. This role serves as a key enabler of departmental effectiveness by coordinating leadership activities, preparing high-quality communications and presentations, supporting financial and operational reporting, and maintaining departmental knowledge systems.
The position requires strong organizational, technical writing, and presentation development skills, with the ability to manage multiple priorities while maintaining a high standard of accuracy and professionalism. The role also supports financial coordination, supplier onboarding processes, and employee onboarding while helping identify opportunities to improve team processes and operational efficiency.
Key Responsibilities
Financial & Operational Coordination
- Lead day to day financial coordination for the department, including invoice processing, purchase/work order creation, accruals, and monthly performance reporting.
- Coordinate the annual budget process, providing planning support, tracking, variance analysis, and documentation for leadership review.
- Provide backup and quality assurance support for supplier onboarding and due diligence, ensuring compliance and data integrity within Workday and related systems.
Executive & Leadership Enablement
- Serve as a trusted administrative and operational partner to the Leaders, proactively managing calendars, correspondence and travel.
- Lead the planning and execution of meetings, workshops, and events, anticipating requirements and resolving issues independently.
- Prepare agendas, minutes, and action logs, actively monitoring follow up and escalating risks or delays as required.
- Oversee departmental administrative processes, including mail services, courier coordination and corporate credit card reconciliation.
Communications & Executive Reporting
- Design and develop executive level presentations, reports and briefing materials to support leadership decision making and communications.
- Draft, edit and quality check internal communications including safety bulletins, operational updates and leadership messages.
Team Enablement & Information Management
- Lead onboarding and offboarding coordination, including equipment provisioning, system access and distribution lists, ensuring a seamless employee experience.
- Act as a steward of departmental information, maintaining records in compliance with corporate information management and retention standards.
- Own the structure, content and continuous improvement of knowledge repositories, templates and standardized documentation.
Process Improvement & Systems Support
- Proactively identify, recommend and implement improvements to administrative and operational workflows to increase efficiency and consistency.
- Leverage digital tools (e.g., Microsoft 365 and Copilot) to enhance productivity, reporting quality and information management.
- Support administration, audit readiness and continuous improvement of operational excellence management systems.
Education
- Post-secondary degree with related experience in the electricity or utilities sector. Candidates with a strong mix of education and relevant experience will be considered.
Qualifications & Experience
- 8+ years in a business operations, administrative coordination, or executive support role
- Experience supporting senior leaders or leadership teams in a corporate or operational environment
- Experience preparing executive-level communications and presentations
- Advanced PowerPoint and presentation development skills
- Strong technical writing and editing capabilities
- Strong attention to detail and document formatting experience
- Advanced Microsoft Office (PowerPoint, Word, Excel)
- SharePoint knowledge management and document management experience
- Experience with Workday or similar enterprise systems
- Financial tracking and reporting support
- Document and records management
- Experience using Microsoft 365 Copilot
Competencies
- Excellent organizational, coordination and documentation skills
- Ability to manage multiple priorities and deadlines
- Strong interpersonal and stakeholder coordination skills
- Strong written communication and editing skills
- Discretion with confidential information
- Collaborative and service-oriented
- Comfortable operating in a fast-paced leadership environment
Did we mention the ENMAX Advantage?
We offer competitive compensation including a comprehensive flexible benefits program, non-downtown location that includes great building amenities such as free onsite fitness facility with programming geared to employees needs, onsite child care centre (upon availability, offered from our ENMAX Place location 141 – 50 Ave. SE), free parking and much more. If you share our values and would like to make a difference with your career, join the team and see where the ENMAX possibilities can take you.
ENMAX Values – Safety, Integrity, Accountability, Service, Teamwork, Agility, Innovation
Salary: Administrative Assistant, Level E (Current CUPE rates)
$78,062.53 - $82,942.68 - $87,822.83 - $92,702.97 - $97,583.12
Location: This role will be part of our hybrid (home and office) work force with office workspace located at ENMAX Place (141 - 50th Avenue SE, Calgary, AB). You will work from home on Mondays and Fridays and in the office on Tuesdays, Wednesdays and Thursdays.
Note
- If we can provide an accommodation or adjustment to make the process more accessible for you, please let us know. ENMAX welcomes all qualified applicants to apply and is committed to a safe and respectful workplace. It is our aim to have a workplace which is inclusive and values safety, diversity, personal integrity, respect for individual differences, and encourages ownership and accountability for our actions.
- Every ENMAX employee is responsible to take reasonable care to protect the health and safety of themselves, of all other workers, and of the public. Each employee must become familiar with safety procedures and rules applicable to their job and are required to follow them while working at ENMAX.
- Must be legal to work in Canada and requires the successful completion of a criminal background check. Two pieces of valid Government issued ID will be required.
In the spirit of reconciliation, we respectfully acknowledge that we live and work on the traditional lands of Indigenous Peoples. ENMAX headquarters is in Calgary, Alberta, the traditional territory of the Blackfoot Confederacy, comprised of the Siksika, Kainai, Piikani, and Amskapi Piikuni Nations; the Tsuut’ina Nation; and the îyârhe Nakoda Nations of Chiniki, Bearspaw, and Goodstoney, and home to the Métis Nation of Alberta, as well as many diverse Indigenous people who have made the city their home. We are committed to strengthening relationships with Indigenous Nations and peoples in all communities where we operate, through respect and collaboration.
Please visit our careers page to learn more about other opportunities at ENMAX Corporation.
