Senior Executive Assistant to the Chief Financial Officer

Sharp & Carter • Full-time • Melbourne, VIC, AU • 1w ago

An exciting opportunity exists for an experienced and highly organised Senior Executive Assistant to provide confidential, high-level executive support to the Business Director and Chief Financial Officer (CFO) within a large and complex organisation.

This pivotal role requires a proactive, professional and adaptable individual who thrives in a fast-paced environment and enjoys working closely with senior executives, board members and a broad range of internal and external stakeholders. You will play a key role in supporting executive operations, governance activities and strategic initiatives while ensuring the smooth day-to-day management of the CFO's office.

Key Responsibilities

Reporting directly to the Chief Financial Officer, your responsibilities will include:

Providing comprehensive executive support, including complex diary, meeting and travel management.
Managing confidential information with the highest level of discretion and professionalism.
Coordinating executive, board and committee meetings, including agendas, board papers, minutes and action tracking.
Preparing high-quality correspondence, reports, presentations and briefing documents.
Acting as the key liaison between the CFO and internal and external stakeholders.
Supporting governance, compliance and company secretarial activities, including maintaining governance registers and statutory documentation.
Coordinating director onboarding and maintaining governance systems.
Assisting with financial administration, including purchase orders, invoice processing, budgeting support and expense tracking.
Supporting annual insurance renewals and other corporate compliance activities.
Maintaining accurate filing and records management systems.
Coordinating office operations to ensure the executive office functions efficiently.
Organising internal and external meetings, events and executive functions.
Supporting business improvement projects and strategic initiatives led by the CFO.

About You

To be successful in this role you will demonstrate:

A minimum of five years' experience supporting Executive or C-Suite leaders as an Executive Assistant or Senior Executive Assistant.
Exceptional organisational and time management skills with the ability to manage multiple competing priorities.
Outstanding written and verbal communication skills.
A high level of professionalism, discretion and confidentiality.
Strong business acumen with the ability to anticipate needs and exercise sound judgement.
Advanced skills across Microsoft Office, including Outlook, Word, Excel and PowerPoint.
Excellent attention to detail and problem-solving capability.
A collaborative, positive and adaptable approach to working with diverse stakeholders.
Experience supporting governance, board or committee processes will be highly regarded.
Previous experience within education, professional services, legal, finance or similarly complex organisations is desirable.

What You'll Bring

You are a confident, calm and resourceful Executive Assistant who enjoys building trusted relationships and providing exceptional executive support. You are highly organised, proactive and committed to delivering quality outcomes while maintaining the highest standards of professionalism.

Apply Now

If you are an experienced Senior Executive Assistant looking for a challenging and rewarding opportunity supporting a senior executive within a values-driven organisation, we would love to hear from you.

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